If your job handles an abundance of confidential documents, you need to hire a document scanning service. In this article we will help you successfully hire document scanning by telling you reasons you would need to hire a document scanning service and management professional.
The following are five great reasons you must hire a document scanning and management service:
Ø To Improve the Financial Health of Your Company.
Ø To Reduce Time to Retrieve Documents.
Ø To Make Retrieval Easy and Organized.
Ø To Safely Store Documents.
Ø To Safely Restore Documents.
Improve the Financial Health of Your Company
By hiring a document scanning and management professional service for your company, you will reduce the cost of storing paper information for your company. Document storage always increases in expense as your company develops and grows. With a professional document scanning and management professional service, your documents can be transferred into an electronic form so your paper storage costs will be lower.
Reduce Time to Retrieve Documents
When you reduce the time your company spends to retrieve data, you increase the productivity and profitability of your business. A professional document scanning and management service will help your company shorten retrieval time and reduce the time it takes to restock these documents by electronically searching the data management system for the exact location of your documents.
Make Retrieval Easy and Organized
With a professional document scanning and management service, your documents will be logged on the electronic document management systems. This system consist of optical character recognition, OCR scanning can help you index documents for quality. Examples of quality are client names and property addresses.
Safely Store Documents
Since a professional document scanning and management service use very little paper work, storage of information becomes easier. All tangible paper work is immediately scanned into an electronic document.
Safely Restore Documents
With a professional document scanning and management service, you will never again have to worry about restocking and restoring documents after use. All documents are copied to a computer database and remain there as long as you need them. Cost of time and money will drastically be reduced with a professional document scanning and management service.You have nothing to lose.
Get started with inexpensive, reliable document scanning and management service today by hiring Von Paris Moving, a Baltimore professional mover and storage company.
At Von Paris Records Management, we are happy to offer conversion of paper document to electronic records. This can be accomplished as a normal part of your document storage procedure where we would automatically scan the documents that we pick up for storage in our record center. We can also provide this as a separate service wherein we would pick up the files, scan the documents, and then return the files to you. Von Paris Records Management is also happy to partner with third party software companies who are digitizing records for companies.
Von Paris Records Management is less costly and more secure than public storage facilities. Off-site records storage frees up the high-dollar cost of office square footage, actually reducing your monthly expenses. We have made significant investments of time and money to insure Von Paris Records Management is up to date with the latest technology in the records industry.
Bar coding and scanning provides your employees with current information about your boxes and files, including access information such as the last person to have the records, the date of removal, and if applicable, the date of return. Our invoicing provides you with information such as departmental breakdown, amount spent on each type of service and cost of individual work orders.
Our fully secured facility is monitored 24 hours a day using the latest in security systems available to prevent unauthorized access to the facility as well as fire protection. With our climate controlled facility we have the means to store all types of records including microfilm, microfiche, and CD Rom, to name just a few.
Since 1892, the name Von Paris has been synonymous with quality. Our commitment to excellence along with our total quality service is why we have been chosen to handle the corporate relocation needs of many Fortune 500 companies, two Presidents of the United States and many professional sports teams. It’s also why Von Paris has been named the official Mover of the Baltimore Orioles, the Baltimore Ravens and the Baltimore Symphony Orchestra.
Our expansive facilities include five locations in the Baltimore-Washington region offering diversified transportation, storage and logistics services locally, regionally, across the nation and around the world.
If you have any questions, contact Von Paris Moving and Storage by calling 800.866.6355 or click here today!