Did you know that offsite records management could improve your business processes? If you did not know, this article will provide you information on how to use offsite records management to benefit your company’s functions, space, and costs. Read to get started.
Records management is a very important business function. Your company needs to be able to successfully identify and retrieve information in a timely fashion. Records normally do not decrease but increase as your business grows. You need a reliable and secure way to store your vital records. An offsite records management could help you.
You do not want to be a company that has difficulties locating and accessing important information. Business operations and crucial business decisions are slowed down when business records are disorganized. You want to be able to access any information, at anytime in a timely manner. Here are a few benefits of offsite records management:
Offsite records management could allow you to scan on demand your company’s vital records and have documents tracked and available to authorized users. Your company can control access to offsite records straight from a computer and protect these records with a password. Offsite records management is guaranteed to save your company time and money.
Hire Von Paris Moving, a Baltimore professional mover and storage company, today, for reliable and secure offsite records management.
At Von Paris Records Management, we are happy to offer conversion of paper document to electronic records. This can be accomplished as a normal part of your document storage procedure where we would automatically scan the documents that we pick up for storage in our record center. We can also provide this as a separate service wherein we would pick up the files, scan the documents, and then return the files to you. Von Paris Records Management is also happy to partner with third party software companies who are digitizing records for companies.
Von Paris Records Management is less costly and more secure than public storage facilities. Off-site records storage frees up the high-dollar cost of office square footage, actually reducing your monthly expenses. We have made significant investments of time and money to insure Von Paris Records Management is up to date with the latest technology in the records industry.
Bar coding and scanning provides your employees with current information about your boxes and files, including access information such as the last person to have the records, the date of removal, and if applicable, the date of return. Our invoicing provides you with information such as departmental breakdown, amount spent on each type of service and cost of individual work orders.
Our fully secured facility is monitored 24 hours a day using the latest in security systems available to prevent unauthorized access to the facility as well as fire protection. With our climate controlled facility we have the means to store all types of records including microfilm, microfiche, and CD Rom, to name just a few.
Since 1892, the name Von Paris has been synonymous with quality. Our commitment to excellence along with our total quality service is why we have been chosen to handle the corporate relocation needs of many Fortune 500 companies, two Presidents of the United States and many professional sports teams. It is also why Von Paris has been named the official Mover of the Baltimore Orioles, the Baltimore Ravens and the Baltimore Symphony Orchestra.
Our expansive facilities include five locations in the Baltimore-Washington region offering diversified transportation, storage and logistics services locally, regionally, across the nation and around the world.
If you have any questions, contact Von Paris Moving and Storage by calling 800.866.6355 or click here today!