Document & Data Management
Secure Document Management
from Von Paris Moving and
Storage
Document Management
Enterprises can take advantage of the comprehensive document management services provided by Von Paris Records Management, which include the indexing and barcoding of all files for the purposes of tracing their history and ensuring their safety. You can store both paper and digital copies of your files with the help of our document management services, which are available for both short- and long-term use.
Pickup and Delivery
Von Paris Records Management will store your documents, and only authorized personnel will be given access to them upon request. The following business day, we will send your company the requested documents.
Security
To guarantee the security of your documents, Von Paris Records Management is accessible twenty-four hours a day, seven days a week. Only authorized personnel are permitted access to our video-monitored facility, and your documents’ locations are saved on our secure server.
Tracking
Your records are barcoded to make it easier for you to locate them while they are in storage. The initial pickup, file or box access, return to storage, and destruction are tracked for each interaction with your file or box. This improves the file’s organization and security.
Pickup and Delivery
Von Paris Records Management will store your documents, and only authorized personnel will be given access to them upon request. The following business day, we will send your company the requested documents.
Security
To guarantee the security of your documents, Von Paris Records Management is accessible twenty-four hours a day, seven days a week. Only authorized personnel are permitted access to our video-monitored facility, and your documents’ locations are saved on our secure server.
Tracking
Your records are barcoded to make it easier for you to locate them while they are in storage. The initial pickup, file or box access, return to storage, and destruction are tracked for each interaction with your file or box. This improves the file’s organization and security.
Reporting
Von Paris Records Management keeps track of the activity and location of each record in our system. We can generate detailed reports tailored to each client’s requirements. Our Von Pars Records Management is a more cost-effective, secure alternative to public storage. Off-site record storage frees up expensive office space, resulting in lower monthly operating costs. We have invested significant time and resources to stay current on records industry technology.
Barcoding and scanning provide your workers with up-to-date information about your boxes and files, such as who was last in possession of them, when they were gone, and when they were returned. Our invoices detail the costs associated with each department, service type, and individual work order. Our secure facility is monitored 24 hours a day to prevent unwanted access and to ensure fire safety. Our climate-controlled facility can store microfilm, microfiche, and CD-ROM records.
Reduce & Recycle
Historically, a well-maintained document management program included secure data disposal. Von Paris reduces unnecessary storage costs and the risk of theft by retaining information beyond the permitted retention period. The Document & Media Shredding section at VPRM offers secure document and media destruction solutions customized to your organization’s needs. Our secure shredding and destruction methods are designed to ensure that your business complies with federal and state regulations such as FACTA, Sarbanes-Oxley, HIPPA, and Gramm-Leach-Bliley.
Von Paris Records Management is environmentally friendly. After shredding, all paper is pulverized and recycled. Our method of destruction is closed loop. We can track the chain of custody for your data using a defined and controlled process. Accepted and destroyed materials are issued a certificate of destruction detailing the date and method of disposal.
Testimonials
Von Paris is THE. BEST. From the sales rep assessing our stuff, to the move to storage and back to our new home, everything went so smoothly. Hopefully we are in our forever home and won’t have to move again, but if we do have to move, we will definitely use this company.
Hilary H.
03/16/22
Judy and the rest of the Von Paris team were great to work with from start to finish. Judy was responsive and extremely helpful in helping us figure out our needs. The delivery team was super friendly and fast. We cannot wait to continue using them.
Hilary H.
02/10/22
I contacted Von Paris about our move from a home into an apartment. From the person who answered the phone all the way to the end of the move… they were all excellent. I can’t say enough good things about this company. The three guys that moved our stuff were considerate to our things. They moved the stuff that was marked fragile with kid gloves. I would hire them again in a heart beat.
Ann J.
02/08/22